José  Koevoets

Focus on infrastructure

Implementation PURE 2017-2018

The project focuses on the implementation of PURE, an information system for publications and other achievements in the context of scientific research. The system has been purchased by a collaboration of Amsterdam UMC and VU University Amsterdam. The implementation focuses on the VUmc location and consists of five components, namely organizational embedding, and pilot at three departments, roll-out in the organization, the web portal to present research information and a repository for the archiving of scientific publications. We worked together with the University Library of the VU and the AMC.

Due Diligence investigation 2017-2018

In 2017, a due diligence investigation was carried out in preparation for the merger of AMC and VUmc. Such research is aimed at establishing the correctness of the information presented to the proposed merger partner and identifying the risks and opportunities of the relevant organization. This due diligence investigation focused on various domains. Within one of these domains, information for answering questions has been collected and presented. In addition, information from the domains has been presented as well as possible for decision-making in the boards of directors and supervisory boards of the AMC and VUmc.

Compliance registration and billing of healthcare, 2017-2018

VUmc realizes an organization-wide model for all compliance themes. In 2020, VUmc wants to be fully compliant. The guiding principle here is three lines of defense. This project focuses on registering and declaring care in accordance with legislation and regulations. The organization is organized according to the '7S model' (Berenschot). With an own developed control framework, results are tested internally. These findings, as well as the control framework, are validated by an independent party and recommendations are follwed. After transfer of the project, further development takes place.

Harmonization document management AMC-VUmc, since 2015

AMC and VUmc use one policy and organization for document management with the associated technical infrastructure. Documents are managed within this joint infrastructure. Each AMC-VUmc user can easily access the document management system at any time inside and outside the AMC and VUmc. Uniform documents can be found quickly.

Classification Information Systems, 2016-2017

Information systems are classified on the basis of reliability, integrity and security. Based on the results, the information systems are placed in an environment with a corresponding security level.

Impact flooding on biobanking, 2015-2016

In 2015 a main water pipe in the district broke with major implications for VU University medical center and a general evacuation as a result. The severe flood had also consequences for the scientific research, in particular the biobanks. Never before in the Netherlands were biobanks affected in this magnitude. In addition to damaged equipment compensation for lost biosamples is succesfully claimed at the assurance; a new feature for damage experts.

Optimization document management system, 2015-2016

The project aims at preventing duplicatuur and pursuit of a better accessibility and clarity. This requires a renewed policy and organization of document management. A commission as a gatekeeper of the document management system and a coordinator as an intermediary between the committee and users. More freedoms and responsibilities for administrators in key positions and a training program strengthens the acceptance among users. The whole is guaranteed by an periodic audit and subsequent improvement actions.

Biobank VUmc: 2010-2013 development / 2014-2015 implementation

Biobank VUmc is a centralized organization of infrastructure for biobanking in VUmc for translational research. Researchers are facilitated by organizing their biobanks: storage, data- and samplemanagement, ethical & legal aspects and uses of their biobanks. Doctors and nurses are supported in collecting biosamples, which often takes place during the proces of patientcare. Between 2010 and 2013 we realised the base for an organization-wide infrastructure for biobanking. The infrastructure for biobanking in the VU University Medical Center was perpetuated and implemented between 2014-2015. The outlines until 2020 have been worked out and a financial model was developed. The board of directors approved the proposal with an annual budget.At the end of 2015 the centralized biobank organization was transferred to daily practice. Biobank VUmc will develop into a service facility.

Parelsnoer VUmc: 2010-2011 development / 2012-2015 continuation

Parelsnoer Instituut is the partnership between the eight Dutch university medical centres including VUmc. During 2007-2011 a national research infrastructure for 14 diseases, ‘Pearls’ was created to collect and store clinical data and human biosamples. This infrastructure creates possibilities for multidisciplinary research in large scale groups of patient cohorts which may contribute to optimization of therapies. During the continuation phase (2012-2016) VUmc preserve the collections, shared data-infrastructure, expand and start new Pearls. VUmc will focus on development of cross-sectional patient cohorts for longitudinal and the clinical evaluation and application in health care practice.

Information management in research, 2013-2014

A draft framework will be developed for the establishment of information management for the domain ‘Research’ in VUmc. This plan will be completed initially for theme biobanks and data infrastructure to an activity plan for 2014. Information Management Research will also be aligned with other areas of information management within the VUmc, such as the domain ‘Care’. VUmc and AMC implement a shared Electronic Health Record (EHR). Parallel to this process, the system will be prepared for connection to the scientific research and that will strengthen the research infrastructure in both UMC’s.

Kennis maakt ons beter, 2005-2009

European Social Fund/ESF3/2005/3d/0392: the aim of this project is to realise a better employability of the staff of Medical Support Division V (VUmc). Within this division rapid technological developments are taking place, that occur across the board. This leads to an explosion of knowledge and new insights which requires continuous training of the medical support staff. At the same time a high degree of specialization of the staff will be achieved. Placed in the context of the many temporary financing and the consequent short-term contracts, the lack of training is a threat to staff mobility and eventually form retaining work. Some 160 courses and training for 1.511 employees were realized.

Vrijstellingsbepaling Nederlandse Emissie Richtlijn (NeR), 2008

The aim of the study was to determine whether VUmc complies to the new directive of the Dutch Emissions Directive (NeR). Emission s are caused by the use of volatile substances by laboratories (liquids, chemicals), operation rooms (anesthesia) and services department (desinfection of beds). In conclusion VUmc complying with regulation E-2 and retains its environmental permit for the VUmc buildings/terrain.